Project manager for major facilities capital projects that support and deliver multiple key Citywide initiatives and essential services. Projects include new construction, renovation, rehabilitation, and remodeling projects through the master planning, budgeting, programming, design, permitting, construction, and close out phases on City-owned real properties and facilities. Independently plan, organize, and supervise professional and technical contracts, operations, programs, and projects as well as coordinate with internal city clients and stakeholders. Anticipated projects include new fire stations, a new Public Works Operations Campus, new police facilities, and renovations to parks facilities and centers.
This is a full-time, regular, exempt position. The schedule for this position is M-F, 8am to 5pm.
At this time, this position is eligible for telework or hybrid schedule. As with all routine telework positions, employees may be required to come into the office on occasion based on business needs. Telework may be subject to change at a future time. Currently, all employees must reside in Oregon or Washington; the City cannot support ongoing telework from other locations.
Open until filled. First review - March 8, 2024.
Essential Functions:
- Act as team leader to coordinate the efforts of architecture, engineering, and other industry professionals across many disciplines. Ensure work product results are completed by the team effort in accordance with professional standards and practices.
- Coordinate the efforts of multi-disciplinary, multi-agency project teams; in the concept development, design, construction, and maintenance turn-over of assigned projects. Work closely with Facilities Operations and Maintenance staff to ensure that projects will meet their needs and successfully transition to operations staff at end of project.
- Execute projects via various purchasing and public works contracting methods; negotiate and administer consultant contracts, addendum, and change orders. Administer design efforts, including supervision/preparation of plans, specifications, cost, and quantity estimates, obtaining permits and development of bid documents.
- Oversight of construction efforts, including change orders, field directives, and contingency management. Conduct pre-construction conferences and regular site visits to check project progress and compliance. Monitor construction for contract and code compliance. Act as the contact person for the projects for interested citizens and for internal City staff. Conduct pre-bid conferences; review and analyze submitted bids and advise City staff regarding recommendations for selection of the successful bidder. Oversee selection and coordinate activities of vendors, contractors, and consultants; act as mediator and coordinator between contractors and City staff.
- Manage project budgets, review, and authorize payments to vendors/consultants/contractors; establish, monitor, and report on project budgets and
schedules. Monitor and control performance, in conformance with determined objectives, global plans, budgets and schedule; account for and document changes and implement corrective action. Oversee contracts with contractors and consultants; conduct regular site visits; process progress payments; accept deliverables; monitor compliance.
- Inspect City-owned facilities and properties to determine renovation, alteration, and maintenance needs; advise City staff and others regarding the best methods of correcting deficiencies. Conduct preliminary engineering/design reviews to establish scope, schedule, and budget for future projects. Work with committees, community groups and tenants/end users during scoping, design, and construction to achieve project objectives. Provide professional and technical advice to develop project solutions.
- Manage projects to compliance with state and federal grant requirements including documentation, scope development, reporting and audits.
- Plan, advertise, manage, and administer on call architecture, engineering, construction management and other professional services for use on City owned and leased facilities. Develop programmatic needs, Request-for-qualifications, and proposals (RFQs and RFPs), contract and fee negotiations and task order assignments.
- Develop project scopes of work that align with the goals of project stakeholders and adhere to all federal, state, and local laws, codes, and regulations. Develop accurate project schedules based on the critical path method (CPM) through project programming, design, permitting, construction and close out.
- Give presentations, project tours and project updates to neighborhood groups and elected officials. Attend City Council meetings, stakeholder groups, neighborhood association meetings and other sessions as directed. Develop presentations and technical reports for these efforts.
- Ability to manage projects budgets that could be of significant monetary value effectively as a fiscal steward of City funds.
- Perform other duties and responsibilities as assigned.
Qualifications
Experience and Education
- Five (5) years of experience in project management as an owner, design professional, or construction manager directly overseeing commercial, light industrial or institution construction projects in excess of $2 million dollars in construction value. Public agency experience is preferred.
- Bachelor's degree in architecture, engineering, construction management or a closely related field.
- Equivalent combinations of education and experience may be considered.